Samar State University

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Registrar Services

Enrollment

This covers from admission, plotting of subjects, encoding and printing of automated enrollment form that applies to the six (6) Colleges of the University to ensure that proper procedure of enrollment for New Freshmen, Transferees, Shifters, Old and Returnee students for reference, information and guidance from start of application to issuance of stamped automated enrollment (an excerpt from the Procedures Manual, Volume II, Page 4 of Enrollment Procedure)

Office or Division:Office of the Registrar  
Classification:Simple 
Type of Transaction:G2C
Who may avail:New Students (Undergraduate, Masteral and Doctoral)
Old Students (Undergraduate, Masteral and Doctoral)
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
New Students (Undergraduate Students)
1.    Form 138/Report CardAccomplished by student – former school 
2.    Certificate of Good Moral CharacterAccomplished by student – former school
3.    Medical Certificate SSU Care and Wellness Services
4.    Entrance Exam Result Office of the Student Welfare and Development Services
5.    Student Personal Information (SPI) Form Office of the Student Welfare and Development Services
6.    ID Photo with nametag (1 pc. Passport size with white background)Accomplished by student
7.    Certificate of Live birth from PSA (Photocopy)Accomplished by student – PSA 
8.    Marriage Certificate from PSA (if applicable)Accomplished by student – PSA
           9.  Long Expandable Envelope (color according to College)Accomplished by student 
Graduating
1.    Student’s ClearanceAssessment Office
2. Evaluation of Academic GradesOffice of the Registrar
Quitter/Returnee students
1.    Accomplished Student’s ClearanceAssessment Office
2.    Updated Evaluation of Academic GradesOffice of the Registrar
3.    Re-Admission Slip Office of the Student Welfare and Development Services
4.    Student Personal Information (SPI) Form Office of the Student Welfare and Development Services
5.    ID Photo with nametag (1 pc. Passport size with white background)Accomplished by student
6. Expandable Long Envelope (color according to College)Accomplished by student
Transferee
1.    Certificate of Eligibility to Transfer/Honorable Dismissal with Informative Copy of Transcript of Record (TOR)Accomplished by student – former school
2.    Certificate of Good Moral CharacterAccomplished by student – former school
3.    Medical Certificate Care and Wellness Services
4.    Entrance Exam Result Office of the Student Welfare and Development Services
5.    Student Personal Information (SPI) Form Office of the Student Welfare and Development Services
6.    ID Photo with nametag (1 pc. Passport size with white background)Accomplished by student
7.    Certificate of Live birth from PSA (Photocopy)Accomplished by student – PSA
8.    Marriage Certificate from PSA (if applicable)Accomplished by student – PSA
9. Expandable Long Envelope (color according to College)Accomplished by student 
Shifters
1.    Application for Shifting (SSU-UNREG-FR-004)Office of the Registrar
2.    Entrance Exam Result Office of the Student Welfare and Development Services
3. Expandable Long Envelope (color according to College)Accomplished by student 
Adding/Changing/Dropping of Subjects
1. Application for Changing/Adding/Dropping of Subjects (SSU-UNREG-FR-005)Office of the Registrar